Abstracts will be handled exclusively by electronic means through Hermes . This runs only on Microsoft Windows platforms NT, 98/95, and 3.1. If you are not running Windows, the easiest thing to do is to enrol the help of a colleague who does.

Click here for Presentation Formats .

Submission deadlines

• for oral presentations: October 6, 2000
• for poster presentations: October 16, 2000

Submission Procedure

You may wish to print this page for easy reference. To print these instructions right-click on the right frame and select PRINT.
• Step 1 : Prepare the software
  • Go to the Hermes web site at www.ozonesoftware.com .
  • Click on the IDW 2000 entry .
  • Follow the instructions for downloading and installing the Hermes software package (2.1 MB) or the Conference Template (.hrm) file (58 kB) if you already have Hermes installed on your computer.
    If you load only the Conference Template (.hrm) file, you need not place it in the same directory where Hermes is installed on your computer. When you start Hermes, select "Add Conference" and pick the "IDW2000.hrm" file in whichever directory was chosen for downloading.

• Step 2 : Run Hermes and Prepare Your Abstract
  • Select "IDW2000".
  • Carefully fill out all the elements in each tabbed page. There is extensive help available by choosing "Help" from the main menu.
    • Under "Correspondence", give your name, address, telephone, fax (optional) and e-mail address.
    • Under "Symposium",
      • Pick a topic area from the selection listbox entitled "Preferred Topic Area" (this will help us in scheduling oral presentations and is not meant to be exclusive nor definitive).
      • If you are an invited speaker, please click on the appropriate radio button and pick "Barry Lever" from the selection listbox entitled "Invited By".
      • If you are not an invited speaker, click on the "Submitted Presentation" radio button, then click on either the "Poster Presentation" radio button or the "Oral Presentation" radio button.
      • In the text box entitled "Special A/V Equipment", do not list any of the following: overhead projector, slide projector, neck microphone, laser pointer, computer-driven projector (for Powerpoint). These will all be available. List only any items not listed here and we will attempt to satisfy your needs and contact you either way.
    • Under "Authors/Affiliations",
      • Give the family names and initials of each author in the left-hand list.
      • Give all affiliation(s) (university/company/organization and department) in the right-hand list.
      • Click on the first author's name to highlight it, then double-click on the corresponding affiliation. More than one affiliation may be selected for this author. Repeat for each author.
      • Click on the radio button next to the name of the Presenting Author.
    • Under "Abstract Title", give a brief title of the presentation, using the formatting tools provided. Give no author names or affiliations here.
    • Under "Abstract", type in the abstract to the left of the end-of-paragraph ( «) symbol. Use as many paragraphs as are appropriate. Insert graphics within the box. (Note that on the screen and when printed, the graphics should appear correctly, but if the abstract file is re-opened at a later date, the graphic may appear distorted. Don't worry. We will contact you if any graphic items need correction after you submit the abstract.)
    • Save your abstract using the "File-Save Abstract" option on the main menu. Preferably use a descriptive name (not merely "abstract"). This will create a file with an .abs extension and this is the file to submit. If you choose to save it in a directory other than that hosting Hermes, remember its location.
    • Click on the "Submission" tab and read the instructions for submission of the completed abstract.
  • You may later edit your abstract by choosing "File-Open Abstract" from the main menu.
  • You may print your abstract on your printer to check the layout by choosing "File-Print" from the main menu.

• Step 3 : Submit Your Abstract
  • direct upload
    As detailed at the Hermes IDW 2000 web page , you may submit the abstract directly by upload. Follow the instructions carefully.
  • file transfer (FTP)
    • Using an FTP utility, such as Rapid Filer or WS-FTP, log on to the "www.ozonesoftware.com" server,
      using "idw2000" as both LOGIN ID/USERNAME/ACCOUNT and PASSWORD, and choosing binary transfer mode.
    • You may also use the FTP facility in Netscape Navigator, by typing in the address bar "ftp://idw2000@www.ozonesoftware.com/d:/users/idw_upload/" and providing the password "idw2000" when prompted. Then choose "Upload File" from the "File" item on the main menu, and select your abstract .abs file in its directory.
    • If installed on your system, you may also use Microsoft's Web Publishing Wizard (check "Accessories-Internet Tools" in your Start Menu, or right-click on your .abs file and choose "Send To" and "Web Publishing Wizard"), and follow the instructions provided.
      Use "www.ozonesoftware.com" as URL and FTP server, connection method "FTP", destination directory "d:/users/idw_upload", username "idw2000", and password "idw2000".

      If Web Publishing Wizard is not installed on your machine, you may obtain it free of charge by choosing "Tools" and "Windows Update" in Internet Explorer, or by going to the Windows Update site.

• Step 4 : Wait to Receive an E-Mail Confirmation
  Authors will be automatically advised when the abstract has been received.
  Authors will also receive e-mail notification when the abstract is processed.

• Step 5 : Look for Your Entry in the Conference Programme
  The programme will be assembled from received abstracts after the October 16 deadline and posted on the Conference web site.